For photographers & videographers
The date is booked when the deposit clears.
Get the contract signed and the deposit paid before you hold the date, invoice the balance after the shoot, and keep a sealed audit trail on every usage term you agree.
No signed contract, no held date.
A verbal “yes” and a promised deposit are how a date gets double-booked. QuoteHQ makes the booking real before the date leaves your hands.
- 01
Sign & deposit
Send the contract — package, usage terms, and deposit — as a branded page the client signs on their phone. The deposit invoice fires the moment it's signed, and the date isn't held until it clears. Both are done before you commit to the date.
- 02
Shoot the date
The booking is on the record: a sealed, ESIGN-compliant PDF with the usage terms everyone agreed to. If a question comes up later about print rights or reshoots, the signed scope is archived and downloadable — not lost in an email thread.
- 03
Bill the balance
After the shoot, the balance invoice goes out with card and bank-transfer options. A big package can be paid whichever way suits the client, and you receive the full amount you quoted before you deliver the final images.
Before you commit the date
A booking, not a maybe.
A date only holds once two things are true: the contract is signed and the deposit has cleared. QuoteHQ puts both on the page in one link, so you never turn away another client for a booking that was only ever a promise.
How e-sign and sealing work →A wedding booking
- Contract signed
- Sealed PDF
- Deposit
- Cleared
- Balance
- Invoiced after the shoot
Questions photographers ask.
What does QuoteHQ cost for a photography business?
Per-seat, billed monthly: Core at $29, Pro at $79, and Agency at $149 per user, per month, each with a 14-day free trial and no card required to start. A solo shooter runs on one seat; add a seat per second shooter or studio manager who books work. There's no separate fee to accept card or bank payments.
Does it sync deposits and balances to QuickBooks?
Yes — push-only to QuickBooks Online for US businesses. The deposit, the balance invoice, the payments against them, and the processor fees all post automatically and land categorized, so your booking income posts without data entry. An import wizard brings your existing clients and packages over when you connect.
Does a signed contract hold up for usage and print rights?
It's built to the U.S. ESIGN Act. When the client signs the contract, QuoteHQ captures their consent, name, IP address, browser, and a timestamp, then seals the agreed scope — usage terms and all — to a tamper-evident PDF fingerprinted with a SHA-256 hash and keeps it archived, so the terms are the record you'd want if rights are ever disputed.
Who pays the card fee on a big package?
You don't. Every deposit and balance invoice offers a card price — computed automatically — and a bank-transfer price. A client who pays by card covers the processing cost inside the card price; a bank transfer (ACH) carries no card fee at all. On a four-figure package that difference is real money, and it stays with you either way.
Do I own my client and booking data?
Yes. QuoteHQ acts as your processor for the client records you enter — we never sell personal information and never train general-purpose AI models on your data. Every signed contract is retained and downloadable as a sealed PDF, so your bookings and their terms stay yours.
Keep reading
Bigger productions or job-site work? QuoteHQ for event planners and for contractors.
Hold the date on a signature.
Start the trial, send your next contract, and book the date the moment the deposit clears.