For event planners & production companies
Signed, scheduled, and funded before the event.
Send the proposal, take a signed agreement and a deposit up front, and collect the balance before the date — the client pays card or bank, and you net the full amount you quoted.
Never carry the event on your own money.
Vendor deposits and venue holds come due long before the client’s final payment. QuoteHQ keeps you funded at every stage, from the signature to the door.
Propose
Send the proposal, get it signed.
Build the event proposal from your line items — venue, catering, production, coordination — and send a branded page the client signs in the browser. You get a sealed, ESIGN-compliant agreement, so the scope and the numbers are on the record before you commit a vendor.
Sign & fund
Fund the deposit up front.
The deposit invoice fires the moment the agreement is signed. Card or bank transfer clears it, so the vendor deposits and holds come out of the client's money, not yours. A big-ticket event never starts on your float.
Before the date
Collect the balance before the doors open.
Schedule the balance invoice so it's due ahead of the event date — a standing rule for the industry, enforced without a chase. The client pays whichever way suits them, and you're fully funded before the event is scheduled to run.
The end of processing fees
Stop paying to get paid.
Every proposal and invoice goes out with two prices, computed automatically — one for card, one for bank transfer. On a five-figure event balance the card fee is real money, and most planners quietly eat it. Not here: the client who taps a card covers the processing cost inside the card price, a bank transfer carries none, and you collect the full balance you quoted either way.
Balance on a $40,000 event
- Your balance
- $16,000.00
- Client pays by bank (ACH) — you receive
- $16,000.00
- Client pays by card (card price computed automatically) — you receive
- $16,000.00
Questions event planners ask.
What does QuoteHQ cost for an event or production company?
Per-seat, billed monthly: Core at $29, Pro at $79, and Agency at $149 per user, per month, each with a 14-day free trial and no card required to start. Add a seat per planner or coordinator who quotes and bills events. There's no separate monthly fee to accept card or bank payments.
Does it sync deposits and balances to QuickBooks?
Yes — push-only to QuickBooks Online for US businesses. The deposit, the balance invoice, the payments against them, and the processor fees all post automatically and land categorized, so your event income posts without data entry. An import wizard brings your existing clients and items over when you connect.
Is an e-signed event agreement legally binding?
It's built to the U.S. ESIGN Act. When the client signs the agreement, QuoteHQ captures their consent, name, IP address, browser, and a timestamp, then seals the agreed scope to a tamper-evident PDF fingerprinted with a SHA-256 hash and keeps it archived — the record you want if a change to the run-of-show is ever disputed.
Who pays the card fee on a big-ticket balance?
You don't. Every deposit and balance invoice offers a card price — computed automatically — and a bank-transfer price. A client who pays by card covers the processing cost inside the card price; a bank transfer (ACH) carries no card fee at all. On a five-figure balance that difference is real money, and it stays with you either way.
Do I own my client and event data?
Yes. QuoteHQ acts as your processor for the client records you enter — we never sell personal information and never train general-purpose AI models on your data. Every signed agreement is retained and downloadable as a sealed PDF, so your events and their terms stay yours.
Keep reading
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Be funded before the doors open.
Start the trial, send your next event proposal, and take the deposit the day it’s signed.